Technical Executive Assistant

About Us

The Center for AI Safety (CAIS) is a leading research and field-building organization on a mission to reduce societal-scale risks from AI. Alongside our sister organization, the CAIS Action Fund, we tackle the toughest AI issues with a mix of technical, societal and policy solutions. Our founder and Director, Dan Hendrycks, is a leading AI researcher and advisor to xAI.

Position Purpose

The Technical Executive Assistant provides high-level support to the Director (Dan Hendrycks) and Chief Operating Officer (Josue Estrada), enabling them to maximize their effectiveness and impact. This role requires exceptional organizational abilities, a strong understanding of AI safety, familiarity with ML concepts, and the flexibility to adapt to dynamic priorities. Working in a fast-paced environment at the forefront of AI safety, the ideal candidate will demonstrate excellent judgment, discretion with confidential information, and the ability to anticipate needs before they arise.

Key Functions and Responsibilities:

Executive Support:

Screen and prioritize incoming communications (email, phone, etc.), ensuring timely responses to urgent matters

Working closely with the Director to manage emails and communications

Manage complex calendars, including strategic prioritization of meeting requests and commitments based on organizational goals and leadership preferences

Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, and necessary documentation

Prepare briefing materials for meetings, speaking engagements, and other events

Coordinate high-level meetings with internal teams, external partners, and other stakeholders

Assist with documentation preparation and management

Provide general administrative support as needed

Handle confidential and sensitive information with appropriate discretion

Project Coordination:

Track progress on key initiatives and follow up on action items from meetings and discussions

Coordinate cross-functional activities involving multiple stakeholders

Assist with preparation of presentations, reports, and other materials

Support the implementation of strategic projects as needed

Maintain organized documentation of project plans, meeting notes, and deliverables

Communications Support:

Draft correspondence, memos, and other communications on behalf of leadership

Assist with the preparation of materials for public appearances and media engagements

Coordinate with the Communications team on content review and messaging

Support documentation of key organizational activities and achievements

Qualifications of an Ideal Candidate:

2+ years of executive support experience or equivalent role preferred, but not required

Understanding of AI/ML concepts and ability to engage with technical content

Exceptional organizational skills and ability to manage competing priorities

Availability for flexible hours, including evenings and weekends as needed

Strong written and verbal communication skills

Discretion in handling confidential information

Proficiency with calendar management, travel planning, and productivity tools

Proactive problem-solving approach and ability to work independently

Adaptability to learn quickly in new domains while maintaining organization

Thrives in a fast-paced environment with evolving priorities

Collaborative team player who contributes to organizational culture

Comfortable working autonomously while remaining receptive to feedback

Compensation

$80,000 - $110,000 per year for full-time candidates; part-time candidates will be paid at an hourly rate of $40-$55/hour.

Benefits

Health insurance for you and your dependents

401K plan + 4% matching

Unlimited PTO

Lunch and dinner at the office

Annual Professional Development Stipend

Access to some of the top talent working on technical and conceptual research in AI safety

Schedule Requirements

This role requires schedule flexibility, including availability during some evening and weekend hours to align with the Director's workflow and organizational needs. The ideal candidate will be able to adapt their working hours accordingly while maintaining consistent communication and support.

This role requires working a minimum of 25 hours a week for part-time candidates.

The Center for AI Safety is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, medical condition, marital status, military or veteran status, or any other protected status in accordance with applicable federal, state, and local laws. In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

If you require a reasonable accommodation during the application or interview process, please contact contact@safe.ai.

We value diversity and encourage individuals from all backgrounds to apply.

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Technical Executive Assistant

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