Administrative Coordintor

About Us:

Hippocratic AI has developed a safety-focused Large Language Model (LLM) for healthcare. The company believes that a safe LLM can dramatically improve healthcare accessibility and health outcomes in the world by bringing deep healthcare expertise to every human. No other technology has the potential to have this level of global impact on health. 

Why Join Our Team:

Innovative Mission: We are developing a safe, healthcare-focused large language model (LLM) designed to revolutionize health outcomes on a global scale.

Visionary Leadership: Hippocratic AI was co-founded by CEO Munjal Shah, alongside a group of physicians, hospital administrators, healthcare professionals, and artificial intelligence researchers from leading institutions, including El Camino Health, Johns Hopkins, Stanford, Microsoft, Google, and NVIDIA.

Strategic Investors: We have raised a total of $278 million in funding, backed by top investors such as Andreessen Horowitz, General Catalyst, Kleiner Perkins, NVIDIA’s NVentures, Premji Invest, SV Angel, and six health systems.

World-Class Team: Our team is composed of leading experts in healthcare and artificial intelligence, ensuring our technology is safe, effective, and capable of delivering meaningful improvements to healthcare delivery and outcomes.

For more information, visit www.HippocraticAI.com.

About the role:

We’re looking for a warm, organized, and proactive Administrative Coordinator to serve as the welcoming face of our office and provide reliable administrative support to a few of our executives. This role focuses on front desk coverage, creating a positive day-to-day office experience for team members and visitors, and assisting with executive-level coordination. You’ll work to ensure a smooth and professional environment for everyone.

What You’ll Do:

Front Desk & Office Experience:

• Be the first point of contact for visitors, clients, and employees—greeting everyone with professionalism and warmth
• Manage incoming calls, mail, and deliveries
• Ensure the front desk and common areas are tidy, stocked, and guest-ready at all times
• Help with meeting room readiness and occasional event support (e.g., team lunches, visiting guests)

Administrative Support:

• Provide calendar and scheduling support for a few key executives
• Assist with booking travel, processing expense reports, and light project coordination
• Prepare meeting materials, take notes when needed, and support occasional research or follow-up tasks
• Maintain confidentiality and professionalism while handling sensitive information

What We’re Looking For:

• 3–5 years of experience in a receptionist, administrative support, or office coordination role
• Prior experience supporting senior executives or C-level leaders is preferred
• Excellent communication and interpersonal skills
• Highly organized with a proactive, “no task too small” attitude
• Comfortable using tools like Google Workspace, Zoom, and Slack
• Able to work on-site full-time and maintain a consistent front desk presence

Bonus Points If You:

• Have supported executives in a fast-paced environment
• Are naturally service-oriented and enjoy creating great experiences for others
• Thrive when you're the go-to person for small but important details