Administrative Assistant (Legal)
ADVANCE.AI is a leading AI company that provides digital transformation, fraud prevention, and process automation solutions for enterprise clients. A leader in Artificial Intelligence, risk management and digital lending solutions, it currently partners over 700 enterprise clients across banking, financial services, fintech, payment, retail and e-commerce sectors. ADVANCE.AI has a global footprint across 11 markets in 3 continents.ADVANCE.AI is a leading AI company that provides digital transformation, fraud prevention, and process automation solutions for enterprise clients. A leader in Artificial Intelligence, risk management and has a global footprint with operations across ASEAN and wider APAC and Latin America it currently partners over 700 enterprise clients across banking, financial services, fintech, payment, retail and e-commerce sectors. ADVANCE.AI has a global footprint across 12 markets in 3 continents.
ADVANCE.AI is part of Advance Intelligence Group, a Series D-backed Tech Unicorn valued at US$2 billion, and also one of the largest independent technology startups based in Singapore. Founded in 2016, the Group has presence across South and Southeast Asia, Latin America and Greater China. The Group is backed by top tier investors SoftBank Vision Fund 2, Warburg Pincus, Northstar,Vision Plus Capital, Gaorong Capital, Pavilion Capital, GSR Ventures and Singapore-based global investor EDBI.
Ranked as the No.1 Top Startup in Singapore in 2021, we are partners with 700+ enterprise clients across Southeast Asia, South Asia and Mexico in sectors such as banking, financial services, fintech, payment, retail and e-commerce.
Advance Intelligence Group employees are united by a shared vision and purpose: to Advance with Intelligence for a Better Life--for our customers, colleagues and communities.
Our culture is built on values that are core to who we are and what we stand for:
- We foster an INNOVATION mindset
- We achieve results with EFFICIENCY and excellence
- We take pride in the QUALITY of our work
- We uphold INTEGRITY in all we do
- We embrace COLLABORATION to work across business lines and borders
We have a new role reporting into the Group Corporate Secretary within the Group Legal Function. The function has an oversight of 10 countries across the APAC region across all business units.
Responsibilities
- Provide a full range of legal, secretarial, clerical and administrative support to the Group Legal Function
- Perform general filing, edit, review, proofread, administrative support and organisational assistance e.g. copying, scanning, sorting through historical and current legal / corporate secretarial documents, letters, minutes, memorandums, agreements, contracts, reports, vendor onboarding, process billing and invoices etc.
- Assist and support in all corporate matters / exercises / group expansion including fund raising, due diligence process etc.
- Assist and support on notarisation, legalisation and apostilisation of documents
- Process, distribute and circulation of documents for signatures effectively
- Renaming, reorganisation and maintaining files, folders, documents and internal database (largely digitally)
- Record and monitor deadlines, update status and tracking internal database/reports
- Plan, schedule and coordinate logistics for appointments, meetings etc.
- Handle ad-hoc administrative duties and assignments
Requirements
- Meticulous, organised, detailed and deadline oriented with the ability to handle confidential information and prioritise work
- Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
- Proficiency in of MS Office applications
- Minimum 2 years’ experience in managing, organising, document management for corporate records and filings for companies, subsidiaries and branches
- Relevant experience in legal/corporate secretarial firms or in-house
- Propose change within local team to continuously improve the efficiency and effectiveness of the service
- Strong interpersonal and communication skills; team player
- Strong time management skills, self-motivated and able to work independently in a fast-paced environment with minimal supervision
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