Executive Assistant
We're seeking a highly organized, proactive Executive Assistant to provide comprehensive support to our C-suite leadership. This role will serve as the operational backbone that enables our executive team to focus on scaling our groundbreaking AI technology. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional judgment, and can anticipate needs before they arise.
What You'll Do
Manage complex calendars, scheduling, and travel arrangements for C-suite executives, prioritizing time effectively and resolving conflicts proactivelyCoordinate high-stakes internal and external meetings, including preparation of materials, agenda setting, and follow-up action itemsAct as a liaison between executives and internal teams, external partners, investors, and board membersPrepare and edit correspondence, presentations, and documents with meticulous attention to detailPlan and execute team events, offsites, and company gatherings that strengthen our culture and advance strategic objectivesManage expense reports, invoices, and administrative documentation with precision and discretionSupport strategic initiatives by collecting information, coordinating cross-functional participation, and tracking progressAnticipate executive needs and proactively provide solutions before problems ariseHandle confidential and sensitive information with the utmost professionalism and discretion What We're Looking For
5+ years of experience supporting C-level executives, preferably in a high-growth technology companyExceptional organizational skills with ability to prioritize competing demands in a fast-paced environmentStrong communication skills, both written and verbal, with meticulous attention to detailTechnical proficiency with Google Workspace, Microsoft Office, project management tools, and scheduling systemsProblem-solving mindset with the ability to make sound decisions independentlyAdaptability and flexibility to thrive in an evolving startup environmentExperience in AI/ML, creative technology, or startup environments is a plus Standout Qualities
Proactive anticipation of needs and obstacles before they ariseCalm under pressure with ability to manage competing priorities gracefullyExceptional interpersonal skills and emotional intelligenceStrong judgment about when to make decisions independently vs. when to escalateResourcefulness and creativity in problem-solving
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