Senior Executive Assistant
Who We Are
Moveworks is the universal AI copilot for search and automation across all your business applications. We give employees one place to go to find information and get support while reducing costs for your business. The Moveworks Copilot is powered by an industry-leading Reasoning Engine that uses a combination of public and proprietary language models to understand employee queries, then build and execute multi-step plans that achieve them. It does this by linking into systems (like ITSM, HRIS, ERP, identity management, and more) with native and custom-built integrations that turn natural language into powerful automations for employees.
The world’s most innovative brands like Databricks, Broadcom, Hearst, and Palo Alto Networks trust Moveworks to eliminate repetitive support issues, deliver instant knowledge, and empower employees to work faster across applications.
Founded in 2016, Moveworks has raised $315 million in funding, at a valuation of $2.1 billion, thanks to our award-winning product and team. In 2023, we were included in the Forbes Cloud 100 list as well as the Forbes AI 50 for the fifth consecutive year. We were also recognized by the 2023 Edison Awards for AI Optimized Productivity, and were included on Fast Company's Most Innovative Companies list for 2024!
Moveworks has over 500 employees in six offices around the world, and is backed by some of the world's most prominent investors, including Kleiner Perkins, Lightspeed, Bain Capital Ventures, Sapphire Ventures, Iconiq, and more.
Come join one of the most innovative teams on the planet!
Position: Senior Executive Assistant
Location: In-office, Mountain View, CA
About the Role
As the Senior Executive Assistant, you will be a trusted partner to our CEO, CPO, and other executives. Working closely with the Office of the CEO, this high-visibility position requires someone who can manage complex tasks while representing the leadership team with professionalism and poise. You’ll interact with board members, senior executives, and employees across all levels, ensuring smooth operations in a fast-paced, dynamic environment. This role reports directly to our Chief People Officer and requires an onsite presence at our Mountain View, CA office five days a week. While Moveworks values in-person collaboration, we understand that life can sometimes require flexibility.
Key Responsibilities:
• Build trust and anticipate the needs of the CEO, CPO, and other executives, offering proactive and strategic support.
• Take ownership of executive calendar management, ensuring optimal time prioritization aligned with key business initiatives.
• Coordinate with external Executive Assistants on quarterly board meetings, ensuring seamless scheduling and logistics.
• Assist in planning and organizing both on-site and off-site events, such as executive briefings, board meetings, team events, and internal dinners.
• Manage complex domestic and international travel arrangements, including itinerary planning, booking, and providing on-call support as needed.
• Prepare and manage detailed monthly expense reports.
• Continuously seek opportunities to improve and streamline administrative processes and workflows, fostering greater efficiency.
• Collaborate with cross-functional teams across the organization to ensure alignment and execution on key priorities.
• Support a wide variety of tasks with an “all-hands-on-deck” attitude, stepping in wherever necessary to ensure the success of the executive team.
What you bring:
- 5+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced, high-growth environment.
- Exceptional organizational skills and attention to detail, with a proven ability to manage multiple priorities simultaneously.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Google Docs, etc.).
- Strong ability to adapt and thrive in an ever-changing environment while remaining proactive, resourceful, and flexible.
- A high level of discretion and confidentiality when handling sensitive information.
- A proactive, results-oriented mindset, with a passion for tackling challenges head-on.
- A collaborative spirit and a willingness to build relationships across the company, from peers to senior leadership.
- Outstanding communication skills and the ability to deliver on both strategic and tactical tasks with minimal supervision.
- An eagerness to learn, grow, and contribute to a dynamic, forward-thinking company culture.
Why Moveworks?
At Moveworks, you’ll be part of a team that’s at the cutting edge of enterprise AI. We’re looking for a Senior Executive Assistant who not only thrives in a high-impact environment but who also shares our vision of creating an exceptional workplace culture. If you’re someone who takes pride in being an indispensable partner to leadership and is ready to help drive our success, we want to hear from you.
*Our compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions or bonus plans.
Ultimately, in determining pay, final offers may vary from the amount listed based on geography, the role’s scope and complexity, the candidate’s experience and expertise, and other factors.
Moveworks Is An Equal Opportunity Employer
*Moveworks is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other characteristics protected by law.