Occupancy Planning Manager

About the Team

The Real Estate and Workplace team at OpenAI is pivotal in crafting and maintaining the physical environments that fuel our innovation and growth. This team ensures our facilities align with our dynamic business objectives. We manage daily operations, optimize workspace designs, and manage leasing and planning for our real estate portfolio. With a strong focus on sustainability and efficiency, the team works closely with internal stakeholders and external partners to create spaces that not only reflect our brand's identity and culture but also enhance employee productivity and well-being. Joining this team means being at the heart of shaping the environments that inspire our technological advancements and support our mission.

About the Role

As a member within the Real Estate & Workplace  team, you will drive strategic occupancy planning initiatives, overseeing multiple medium-to-large-scale projects from inception to execution. You’ll develop space strategies that support organizational growth, workplace trends, and cost efficiency while collaborating closely with cross-functional teams to align occupancy plans with business needs.

This is an individual contributor role based in San Francisco, CA, operating on a hybrid model with three office days per week. Relocation assistance is available to new hires.

In this role, you will:

• Occupancy Planning & Execution
  • Lead strategic occupancy initiatives, defining short- and long-term space strategies for new and existing office spaces.
  • Develop and implement project timelines that align with headcount growth, team adjacencies, and occupancy costs.
  • Provide rapid occupancy solutions, including stacking plans, move scenarios, and seating arrangements.
• Collaboration & Stakeholder Engagement
  • Partner with business leaders and cross-functional teams to ensure space allocations align with business needs.
  • Present strategic recommendations to executives, translating complex occupancy data into actionable insights.
  • Validate headcount projections and spatial programming requirements to inform long-term planning.
• Operational & Data-Driven Decision Making
  • Enhance occupancy management processes to support scalability and operational efficiency.
  • Lead new occupancy programs (e.g., space audits) to improve data accuracy and space utilization.
  • Use tools like Tableau, CAFM systems, and Google Workspace to develop dashboards and reports for decision-making.
    

You might thrive in this role if you:

• 5-8 years of experience in occupancy planning, space utilization, or real estate operations.
• Proven ability to manage large-scale space planning and relocation projects in dynamic, high-growth environments.
• Strong analytical skills with expertise in GSuite, OfficeSpace, and Tableau.
• Excellent communication skills, with experience presenting to executives and influencing business decisions.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. 

OpenAI Affirmative Action and Equal Employment Opportunity Policy Statement

For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.