Workspace Operations and Events Lead (Fixed Term)

Ready to join the AQ era?

SandboxAQ is solving challenging problems with AI + Quantum for positive impact. We partner with global leaders in government, academia, and the private sector to identify applications that would benefit from quantum-based applications to current and future commercial challenges. We engage with customers early and throughout the development process to improve market fit.

Our team’s unique approach enables cross-pollination across a diverse range of fields, from physics, computer science, neuroscience, mathematics, cryptography, natural sciences and more! Our success comes from coalescing diverse talent to create an environment where experimental thinking and collaboration yield breakthrough AI + Quantum solutions. Join a culture where thought leadership, diverse talent, employee engagement, and technological impact will create the next tech uproar.

We are deeply committed to education as a means to advance quantum solutions and computing initiatives. We invest in future talent through internship programs, research papers, developer tools, textbooks, educational talks/events and partnerships with universities/talent hubs to attract multi-disciplinary talent. Our hope is to inspire people from all walks of life to be prepared for the quantum era and encourage a path in STEM.

About the Role:

As the Workspace Operations and Events Lead, you'll be in charge of making sure our office spaces are managed efficiently, keeping costs in check, and meeting safety standards. Your work will boost productivity by keeping everything organized and improving the experience for both employees and guests. You'll also get to plan and run internal events that bring people together, strengthen our company culture, and keep everyone engaged. Your goal is to make sure these events are well-organized, budget-friendly, and aligned with our goals, offering chances for networking, learning, and celebrating to keep morale high and productivity up.

What You’ll Do:

  • Lead the planning and execution of internal events, including company-wide offsite events and virtual events.
  • Manage all aspects of swag management, including design, inventory, and distribution.
  • Develop and maintain the events budget, ensuring cost-effective planning and execution.
  • Strategize and coordinate onsite guest visits, including scheduling and hospitality arrangements.
  • Manage the internal events calendar to ensure coordination and avoid conflicts.
  • Oversee the management of our real estate and collaborative workspaces.
  • Review lease agreements and ensure compliance with terms.
  • Maintain office upkeep, including managing snacks, vendors, mail, and business cards.
  • Develop and publish visitor guidelines for all SAQ locations to ensure a smooth visitor experience.
  • Manage the workspace budget to optimize resources and control costs effectively.

About You:

  • Experience in event planning and workspace management, with a minimum of 2 years in each field.
  • Worked in at least one startup environment.
  • Strong administration skills with the ability to wear multiple hats.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Proficiency in budget management and financial analysis.
  • Excellent problem-solving abilities and attention to detail.
  • Flexibility to work occasional evenings or weekends for events as needed.
  • Required to work full time onsite in our Palo Alto office. 
  • Occasional travel as needed. 
  • Fixed-Term role.

SandboxAQ welcomes all.

We are committed to creating an inclusive culture where we have zero tolerance for discrimination. We invest in our employees' personal and professional growth. Once you work with us, you can’t go back to normalcy because great breakthroughs come from great teams and we are the best in quantum technology.
We offer competitive salaries, stock options depending on employment type, generous learning opportunities, medical/dental/vision, family planning/fertility, PTO (summer and winter breaks), financial wellness resources, 401(k) plans, and more. 
Equal Employment Opportunity: All qualified applicants will receive consideration regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Accommodations: we provide reasonable accommodations for individuals with disabilities in job application procedures for open roles. If you need such an accommodation, please let a member of our Recruiting team know.
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logo SandboxAQ Operations Full-time On-site 📍 Palo Alto, CA Apply Now
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