Contracts Administrator, Commercial (R3190)

About Shield AI

Founded in 2015, Shield AI is a venture-backed defense technology company focused on protecting service members and civilians with intelligent systems. Its flagship autonomy software, Hivemind, powers aircraft, drones, and other platforms, enabling complex missions with high reliability in contested environments. With offices in San Diego, Dallas, Washington, D.C., and internationally, Shield AI’s products actively support U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn,Twitter, and Instagram.

We are seeking an experienced and detail-oriented Staff Contracts Administrator to manage complex commercial and international software licensing and engineering services agreements. The ideal candidate will have a strong understanding of commercial contracting best practices, global contracting standards, intellectual property rights, and software licensing models. This role is critical to ensuring the success of the contracting function by supporting complex transactions across a global client base and driving strategic business objectives.

Projects you might work on:

Collaborate with the business development team to drive customer growth by executing purchase agreements for software license sales.

Draft and review key documents, including Memorandums of Understanding, Letters of Intent, Teaming Agreements, Third-Party Intermediary Agreements, and Statements of Work.

Lead or support critical negotiations to advance software sales and licensing initiatives.

Partner with internal teams to ensure transactions align with Shield AI's strategic objectives and growth goals.

What you'll do:

Analyze and negotiate terms related to intellectual property rights, including software licensing models (perpetual, subscription, SaaS, embedded) and data rights.

Administer and monitor contract performance, managing modifications, renewals, amendments, and terminations as necessary.

Negotiate and administer Reseller and Broker agreements to facilitate internationals sales of goods and services in specific territories.

Support proposal development and pricing strategies to meet international and commercial requirements.

Monitor global trends in software contracting and advise on best practices and emerging regulatory requirements.

Analyze contract terms and conditions to identify risks and recommend mitigating strategies.

Serve as the primary point of contact for contractual matters with clients, subcontractors, and internal stakeholders.

Collaborate with legal, finance, and project teams to address contractual issues and resolve disputes.

Maintain organized records of all contract-related documentation.

Required qualifications:

Bachelor’s degree in Business Administration or a related field.

5+ years of experience in contracts administration, with specific experience in international contracts and commercial software licensing agreements.

Strong grasp of intellectual property rights and software licensing and pricing models.

Familiarity with international trade regulations including export controls.

Experience negotiating terms and conditions and managing complex agreements.

Exceptional organizational skills, communication and attention to detail.

Ability to work independently as well as support multiple stakeholders in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred (not required) qualifications:

Masters Degree in Business Administration or a related field

Certification in Contracts Management (e.g., CPCM, CFCM, or similar)

Experience working with global clients, including familiarity with INCOTERMS and multinational contracting standards.

Knowledge of risk management strategies specific to international and commercial software agreements.

Experience managing contracts in multiple currencies and jurisdictions.

Total package details for U.S. based positions:

- Regular employee positions: Salary within range listed above + Bonus + Benefits + Equity

- Temporary employee positions: Hourly within range listed above + temporary benefits package (applicable after 60 days

of employment)

- Interns/Military Fellows/Part-time not eligible for bonus, benefits or equity

Total package details for International positions which are roles based outside of the United States (where applicable):

- International premium, hardship differential, cost of living differential, living quarters allowance, foreign service transfer

allowance, equity, international benefits, visa assistance, and relocation assistance.

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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Contracts Administrator, Commercial (R3190)

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