Executive Assistant

About the role

We're looking for a well-organized Executive Assistant to provide support for two of our department heads. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

This individual will be responsible for managing calendars, scheduling appointments, making travel arrangements, and handling a variety of administrative tasks.

We are a hybrid company and 3+ days a week will be spent in the office working with your executives.

What you’ll do

  • Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
  • Organize travel arrangements, team events, meetings and prepare expense reports.
  • Communicate with internal and external stakeholders on behalf of the executives, including drafting emails, memos, and other written correspondence.
  • Organize and prepare documents, reports, and presentations for meetings and events.
  • Assist with ad hoc projects, including tracking progress, following up on action items, and managing deadlines.
  • Conduct research and provide information and recommendations to executives on a variety of topics as needed.
  • Coordinate with other administrative staff to ensure that office operations run smoothly and efficiently.

Who you are

  • 5+ years of experience in an administrative support role, preferably supporting executives.
  • Excellent organizational and time management skills, with the ability to prioritize effectively.
  • Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
  • Proficiency in Google Suite, Microsoft Office, and other relevant software programs.
  • Ability to maintain strict confidentiality and discretion in all matters.
  • Strong attention to detail and accuracy.
  • Ability to work independently and take initiative to solve problems.
  • Flexibility and adaptability to changing priorities and deadlines.





Tome Perks:

💰 Compensation & Equity 

  • We offer competitive compensation & equity packages. At Tome we want you to feel ownership over the work you do and capitalize on the upside you create in the company.

🏝 Unlimited PTO 

  • Take the time you need to with unlimited vacation days.

🛌 Sick Leave 

  • Unlimited. Take the days you need to feel your best and do your best work.

👼 Parental Leave 

  • Tome offers 3 months of paid time off for maternity & paternity leave.

💸 Retirement 

  • Tome offers a 401k plan through Human Interest

🍱 Weekly Lunch Stipend 

  • Weekly UberEats credit to order a favorite meal.

🚎 Commuter Benefits 

  • For those in the Bay Area we offer: up to $25/day in parking ($350 for a monthly pass) & Muni/Bart rides (up to $350/month).

✈️ Travel & Hotel Accommodations for Remote Members 

  • Quarterly trips to keep remote members connected.

🏩 Prorated Medical Insurance

  • Choose the coverage that suits you and your family's needs.

💻 Hardware 

  • M1 Max MBP laptop of your choice
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