Executive Assistant
About the role
We're looking for a well-organized Executive Assistant to provide support for two of our department heads. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.
This individual will be responsible for managing calendars, scheduling appointments, making travel arrangements, and handling a variety of administrative tasks.
We are a hybrid company and 3+ days a week will be spent in the office working with your executives.
What you’ll do
- Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organize travel arrangements, team events, meetings and prepare expense reports.
- Communicate with internal and external stakeholders on behalf of the executives, including drafting emails, memos, and other written correspondence.
- Organize and prepare documents, reports, and presentations for meetings and events.
- Assist with ad hoc projects, including tracking progress, following up on action items, and managing deadlines.
- Conduct research and provide information and recommendations to executives on a variety of topics as needed.
- Coordinate with other administrative staff to ensure that office operations run smoothly and efficiently.
Who you are
- 5+ years of experience in an administrative support role, preferably supporting executives.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
- Proficiency in Google Suite, Microsoft Office, and other relevant software programs.
- Ability to maintain strict confidentiality and discretion in all matters.
- Strong attention to detail and accuracy.
- Ability to work independently and take initiative to solve problems.
- Flexibility and adaptability to changing priorities and deadlines.
Tome Perks:
💰 Compensation & Equity
- We offer competitive compensation & equity packages. At Tome we want you to feel ownership over the work you do and capitalize on the upside you create in the company.
🏝 Unlimited PTO
- Take the time you need to with unlimited vacation days.
🛌 Sick Leave
- Unlimited. Take the days you need to feel your best and do your best work.
👼 Parental Leave
- Tome offers 3 months of paid time off for maternity & paternity leave.
💸 Retirement
- Tome offers a 401k plan through Human Interest
🍱 Weekly Lunch Stipend
- Weekly UberEats credit to order a favorite meal.
🚎 Commuter Benefits
- For those in the Bay Area we offer: up to $25/day in parking ($350 for a monthly pass) & Muni/Bart rides (up to $350/month).
✈️ Travel & Hotel Accommodations for Remote Members
- Quarterly trips to keep remote members connected.
🏩 Prorated Medical Insurance
- Choose the coverage that suits you and your family's needs.
💻 Hardware
- M1 Max MBP laptop of your choice