Executive Assistant - San Francisco
At Weights & Biases, our mission is to build the best developer tools for machine learning. Weights & Biases is a series C company with $250 million in funding and a rapidly growing user base. Our platform is an essential piece of the daily work for machine learning engineers, from academic research institutions like FAIR and UC Berkeley to massive enterprise teams including iRobot, OpenAI, Toyota Research Institute, Samsung, NVIDIA, Salesforce, Blue Cross Blue Shield, Lyft, and more.
We are looking for an experienced Executive Assistant in San Francisco to partner with and support our CEO and Chief of Staff. This person must be highly organized, an adept problem-solver, a strong relationship builder, and able to tackle administrative tasks with ease. This role will be responsible for keeping track of challenging schedules, juggling multiple projects and priorities, and will help to drive the day-to-day of our business.
Responsibilities:
Proactively manage, assess and predict the day-to-day needs of the CEO to ensure they are prepared and organized for all internal and external meetings and eventsSchedule time-sensitive meetings with Board members, investors and external parties as needed; follow up professionally and persistently as neededUnderstand your execs goals and objectives in order to effectively anticipate deliverables and follow up when necessaryProvide a consistent organizational cadence and structure for the executives and their organizationBuild rapport with leaders within the organizations you support and key cross-functional stakeholders to serve as a catalyst around scheduling and/or spontaneous inquiries and requestsSeamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for your execsDemonstrate strong calendar management (multi-time zones) for travel and scheduling of meetingsIn addition to the general administrative duties of an Executive Assistant, assist with ad hoc projects as needed, including file organization, sending contracts for signature to CFO or CEO, and other setting up various team and cultural events both within the teams and across the organization (i.e. department all hands, offsites, special projects)Maintain the highest degree of confidentiality and judgment on the sharing of informationThis role could at times require early morning, late evening, or weekend work Requirements:
Minimum of 5 years of experience directly supporting 1 or more executives (C-Suites preferred) in a venture-backed rapidly growing organization; prior experience interacting with Board members and investors strongly preferredExperience planning team off-sites, internal events and executive travel Excellent written and verbal communication skillsExceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projectsDemonstrated ability to handle confidential information with discretion and emotional intelligenceAbility to exercise strong business judgment, meet deadlines, and balance multiple requestsAbility to work independently and as a member of cross-functional teamsStrong interpersonal skills and ability to quickly build rapport with internal and external partnersExcellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing themOptimistic, reliable and flexible attitudeAbility to work in the SF office is required. Periodic travel will be required. Our Benefits:
🏝️ Flexible time off🩺 Medical, Dental, and Vision for employees and Family Coverage💵 Home office budget with a new high-powered laptop🥇 Truly competitive salary and equity🚼 12 weeks of Parental leave (U.S. specific)📈 401(k) (U.S. specific)Supplemental benefits may be available depending on your locationExplore benefits by country The US base pay for this position ranges from $123,000 USD per year in our lowest geographic market up to $170,000 USD per year in our highest geographic market. Weights and Biases is committed to providing competitive salary, equity and benefits packages for all full-time employees. Individual compensation will be commensurate with the candidate's experience, qualifications, and geographic location.
We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will flourish with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, reach out at careers@wandb.com.
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