Office coordinator (contract)

✍🏽 About Writer

Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way they work. 

Writer’s fully integrated solution makes it easy to deploy secure and reliable AI applications and agents that solve mission-critical business challenges.  Our suite of development tools is powered by Palmyra – Writer’s state-of-the-art family of LLMs — alongside our industry-leading graph-based RAG and customizable AI guardrails. 

Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team of over 250 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work. 

About this role

We are seeking a highly organized and efficient Office Coordinator to join our dynamic workplace team. This role is crucial for the smooth operation of our office, ensuring that all administrative tasks are handled professionally and effectively. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Your Responsibilities

Office and Administrative Support

• Provide administrative support to the team, including scheduling meetings, and managing expenses.
• Guest reception and facilitation by managing their reception, assisting with their needs, and coordinating their meetings or events.
• Badge management and overseeing the issuance, tracking, and retrieval of identification badges to ensure secure and authorized access to the office premises.
• Manage office budgets and expenses, including tracking and reporting
• Oversee day-to-day office operations and maintain a well-organized and functional workspace.
• Handle incoming and outgoing mail, including sorting and distributing.

• Event logistical support as needed
• Coordinate workplace events, meetings including logistics, catering and set up. 

Is this YOU?

• 3 + years minimum office facility experience
• Must be open and flexible to be onsite 5 times per week
• Prior experience and able to juggle multiple projects and priorities simultaneously without compromising quality
• Excellent organizational skills with strong attention to detail
• Constantly seeking new ways to enhance office efficiency and improve processes
• Demonstrate initiative and reliance in managing tasks independently

If you are a highly organized, detail-oriented professional with a passion for ensuring smooth office operations, we would love to hear from you. Apply today to join our team as an Office Coordinator!

We are an equal opportunity employer and welcome applicants from all backgrounds.

Curious to learn more about who we are and how we operate? Visit us here

🍩 Benefits & perks

• Generous PTO, plus company holidays
• Medical, dental, and vision coverage for you and your family
• Paid parental leave for all parents (12 weeks)
• Fertility and family planning support
• Early-detection cancer testing through Galleri
• Flexible spending account and dependent FSA options
• Health savings account for eligible plans with company contribution
• Annual work-life stipends for:
  • Home office setup, cell phone, internet
  • Wellness stipend for gym, massage/chiropractor, personal training, etc.
  • Learning and development stipend
• Company-wide off-sites and team off-sites
• Competitive compensation, company stock options and 401k

Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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