Executive Assistant (to Co-Founders)

About ElevenLabs

ElevenLabs is a growth-stage startup that has built the most advanced AI voice models and AI voice products (text to speech, audiobooks creation, dubbing, and the voice library).

We launched in January 2023 and have since reached over 1 million users and partnered with the world’s largest publishers (The New Yorker, The Washington Post, The Atlantic), media companies (Super Hi-Fi, D-ID, Futuri), and gaming studios (Paradox, Cloud Imperium Games, Don’t Nod). We are backed by the leading names in tech and AI (Nat Fridman, Daniel Gross, Andreessen Horowitz, Instagram co-founder Mike Krieger, Oculus VR co-founder Brendan Iribe, Deepmind & Inflection co-founder Mustafa Suleyman, and many others).

We have a unique mix of in-house cutting-edge machine learning research (led by our co-founder Piotr, who was previously a researcher at Google) and strong product-led traction (led by our co-founder Mati, who was at Palantir before and after the IPO). 

We have recently concluded our successful Series-B funding round and are hiring to double down on our initial traction to make ElevenLabs a truly generational product company and research lab.

Join us in shaping the future of voice technology.

About the Role

The Executive Assistant is a pivotal role within our organization, offering direct support to our co-founders, the CEO and CTO. This position demands a high level of integrity, discretion, and professionalism. You will be instrumental in optimizing their schedules, facilitating effective communication, and ensuring strategic priorities are met with efficiency and precision. We interact with organizations ranging from Fortune500 companies to governments, with other founders and public bodies - in this role you will be exposed to the frontier of that space.

• Executive support: Manage the CEO's and CTO's calendars and inboxes, prioritizing engagements and optimizing their time for strategic initiatives.
• Reply and draft emails: Engage and manage communications for both co-founders.
• Travel arrangements: Coordinate travel plans, including itineraries, accommodations, and logistics, for both domestic and international travel.
• Event coordination: Organize meetings, retreats, and off-sites that foster team collaboration and planning.
• Confidentiality: Handle information with the utmost discretion, ensuring confidentiality and integrity in all dealings.
• Support key meetings: Circulate agendas, capture notes and ensure actions are complete.
• Organizational support: Organize and improve existing automation processes.

Who you are

We are a young company of highly motivated individuals who work together while being spread across the globe. Each one of us is driven by the pursuit of excellence, supporting one another while taking ownership of our outcomes, and exploring uncharted territories. To thrive in this environment, you embody these attitudes:

• You are passionate about the forefront of technology. 
• You are a highly motivated and driven individual with a strong work ethic. Our team is committed to going the extra mile, even if it means working long nights and weekends to achieve our goals.
• You strive for excellence in every aspect of work, consistently taking ownership of your outcomes and overdelivering on goals.
• Have a humble attitude and are eager to learn whatever it might take to help your team and our customers succeed.
• You demonstrate the highest level of discretion and integrity in handling confidential information.
• You are comfortable with ambiguity and you anticipate problems with care. By exercising good judgment and discretion, you are able to determine appropriate next steps and problem solve.

What you bring

We do not require any formal experience, certifications or degrees. Instead we are seeking enthusiastic, proactive individuals who can showcase working in a fast-paced environment, solving multiple problems. We do require: 

• Substantial experience as an EA/PA, preferably at a high-growth technology company/start up. 
• Strong interpersonal skills, and a getting-things-done mindset. 
• Excellent verbal and written communication skills that demonstrate a high level of professionalism. 
• Highly organised and detail-oriented; you can handle multiple projects and dynamic priorities without missing a beat. 

Bonus Experience:

• Prior experience working within a remote organisation. 

What we offer

At ElevenLabs, our biggest reward is shaping that future of voice technology. In addition, we offer:

• Stock options; we want you to have ownership in the company and share the successes that lie ahead. That’s why we offer early employees stock options as part of their compensation package. 
• Remote-first; we look at who you are rather than where you live. That’s why we are growing across the globe and support your preferred location.
• Bi-annual company off-sites; the last two were in Switzerland and Spain.
• Opportunity to work with a super smart and ambitious group of people.