Executive Assistant

Who We Are

At Gretel, our mission is to build the best developer platform for synthetic data. Gretel's APIs automatically fine-tune AI models to generate synthetic data on-demand while protecting privacy and maintaining the utility and accuracy of the original data.  Our platform solves the data bottleneck problem for developers, data scientists, and AI/ML researchers across multiple modalities including tabular, time-series, relationship, language and image.

We’re a highly collaborative remote company with employees across the US & Canada. Our innovative and transparent culture offers employees the autonomy, tools, and trust to act like owners and we're looking for talented Executive Assistant to join our mission!

The Impact You’ll Have

At Gretel, you'll be working closely with the executive team to keep things running smoothly in a remote environment, allowing them to focus on building the best synthetic data platform on the market. 

Responsibilities

• Manage complex calendars and schedule appointments, meetings, and events for the founders, taking into account time zones and other variables.
• Act as a gatekeeper and handle incoming communication (meetings, emails, messages), filtering and prioritizing requests for the founders' attention.
• Occasionally coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness and efficiency.  Complete expense reports after trips.
• Prepare and edit documents, presentations, and reports for internal and external stakeholders, maintaining a high level of accuracy and attention to detail.
• Assist with organizing and coordinating internal and external meetings, including logistics, agendas, materials, and follow-up actions.
• Manage and prioritize incoming requests, track action items, and ensure timely completion of tasks and deliverables.
• Handle confidential and sensitive information with utmost discretion, maintaining a high level of professionalism and confidentiality at all times.
• Work with the People Ops team to plan and execute internal company events. 

Required Qualifications

• Proven experience as an Executive Assistant, supporting C-level executives or founders, preferably in a fast-paced start-up environment.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively in a remote work environment.
• Strong communication skills, both written and verbal, with exceptional attention to detail.
• Proficiency in using productivity tools and software such as Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to think critically and anticipate needs and potential issues.
• Self-motivated and proactive with a strong sense of ownership and accountability for tasks and projects.
• Ability to work independently and remotely, managing time effectively while ensuring responsiveness and meeting deadlines.
• Flexibility and adaptability to a rapidly changing work environment, embracing new challenges and opportunities.

We think the best ideas come from the blending of diverse perspectives and experiences, which will lead to a stronger company and advancements in technologies.  We hire individuals whose peers call them subject matter experts, whose curiosity draws them to new edges of their field and who like to laugh.  We are deeply collaborative, apolitical and mission-oriented.

Gretel is an equal opportunity employer. Individuals seeking employment and employees at Gretel are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. 

Accommodations: We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Please do not message the founders or executives at Gretel directly regarding this position. We will be reviewing applications through early January, so we appreciate your patience.

Compensation

Employee compensation will be determined based on interview performance, level of experience, specialization of skills, and market rate. During the offer discussion, your recruiter will review the finalized base salary, stock options, benefits and perks.

Employees hired in the U.S. and Canada can expect the below information to reflect a reasonable estimate of the salary offered for this role. Salary ranges are updated regularly using premium market data.

90,000 - 125,000 USD