Executive Assistant to the CEO (f/m/d)*



As an Executive Assistant to the CEO (f/m/d)*, you will play a pivotal role in supporting our CEO and co-founder, Malte, who frequently switches between our NYC and Berlin offices. Your mission is to facilitate effective communication, streamline coordination, and maintain organization, enabling him to focus on strategic tasks and contribute to the company's growth, while being flexible to accommodate time zone differences and occasional travel with him.


  • Manage Schedules: Efficiently manage the schedules and appointments of Malte, optimizing his time and ensuring he is well-prepared for meetings.
  • Coordinate Travel: Take charge of coordinating travel arrangements, ensuring smooth travel logistics.
  • Oversee Communications: Manage communications, including email and Slack, to facilitate efficient interaction between founders and team members.
  • Expense Management: Handle expense reports and receipts, ensuring meticulous financial record-keeping.
  • Task Follow-up: Follow up on various tasks to ensure they are completed in a timely manner.
  • Investor Coordination: Coordinate with investors, in consultation with The Founder’s Associate, to support our founder's engagements.
  • Special Projects: Manage special mini-projects, such as organizing team events, to foster team cohesion.



  • Experience: A minimum of 1-2 years in roles involving administrative support or operations.
  • Technical Skills: Proficiency in scheduling and office software to manage tasks seamlessly between NYC and Berlin.
  • Organizational Abilities: Strong organizational and communication skills.
  • Professionalism: Discretion and professionalism in handling confidential information.
  • Industry Exposure: Exposure to assistant roles, especially within relevant industries, with an understanding of the demands of global business operations.
  • Language Skills: Fluency in German and English to facilitate communication in both our NYC and Berlin offices.


  • Be part of a dynamic, driven team of +20 nationalities with flat hierarchies and collaborative company culture.
  • Attractive compensation package with equity.
  • Training and development budget which can be used for conferences and attending development courses to ensure continuous professional growth.
  • Flexible working hours, 28 vacation days and workation opportunities.
  • Opportunity to work from our NYC Office regularly, if you are interested in that.
  • Regular team events, game nights, and other social activities.
  • And last but not least: a beautiful office with flair in the heart of Berlin with all the conveniences, such as adjustable desks, social area, fresh fruits, cereals and drinks.
  • Is something missing here? Reach out and let's talk about what else you need for your ideal next growth opportunity.


Your recruiting process at Parloa:

Recruiter video call →  Expert interview(s) → Challenge Task → Meeting the team → Founder interview


Why Parloa? 

Join Parloa in revolutionizing customer communication with Artificial Intelligence! We're a leading Conversational AI platform collaborating with industry giants, both as partners and clients. Our mission is to create a comprehensive customer solution for businesses worldwide, and we're committed to achieving this by having people and AI join forces. 

We were founded in 2017 in Berlin, and since then we've become one of the most innovative SaaS companies in the market. By leveraging our cutting-edge conversational AI platform, we are enabling businesses to have meaningful conversations with their customers. We're committed to achieving this by combining top-notch technical engineering with innovative leadership and the belief that every single team member can have a massive impact on our future.

By joining Parloa, you'll have the opportunity to be part of a dynamic and innovative team that's revolutionizing an entire industry. We're passionate about growing together and creating opportunities for personal and professional development. With our recent 20 million Series A investment, we're expanding globally and looking for talented individuals to join us on this exciting journey.

Do you have questions about Parloa, the role, or our team before you apply? Please feel free to get in touch with our Hiring Team.

Parloa is committed to upholding the highest data protection standards for our clients' and employees' data. All our employees are instrumental in ensuring the utmost care, GDPR, and ISO compliance, including ISO 27001, in handling sensitive information.

* We provide equal opportunities to all qualified applicants regardless race, gender, sexual orientation, age, religion, national origin, disability status, socioeconomic background and other characteristics.

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