Executive Assistant to the CEO

Your New Role and Team

Sanctuary, a world leader in building AI-based control systems for humanoid robots, is looking to hire a skilled and motivated Executive Assistant to the CEO. The Executive Assistant is a crucial part of our team, providing high-level administrative support to our CEO, with occasional support for other members of the executive team, including our COO and CTO.

This role goes beyond traditional EA responsibilities - you will gain exposure to the evolving landscape of humanoid robotics, an industry that is advancing at an extraordinary pace. As our company navigates new opportunities and challenges, this role offers a unique chance to be at the center of decision-making, cross-functional initiatives, and operational execution. If you're highly organized, resourceful, and eager to grow within an innovative environment, this is the role for you.

Success Criteria

Coordinate complex calendars, demonstrating flexibility and proactive problem-solving to ensure seamless scheduling across time zones and priorities.

Assist in the coordination of domestic and international travel, including booking flights, accommodations, and transportation, ensuring attention to detail and timeliness.

Plan and execute a variety of internal and external events, offsites, and meetings, ensuring smooth logistics and a positive experience for all attendees.

Serve as a point of contact for corporate visits, welcoming external clients and partners.

Submit accurate and timely expense reports, purchase orders, and invoices for payment.

Collaborate effectively with peers, colleagues, and cross-functional teams to support company-wide projects and initiatives.

Maintain a high level of responsiveness in all communications, ensuring timely and accurate responses to inquiries. Assist with both internal and external written communications, ensuring clarity and professionalism.

Support project coordination and task management, including taking clear and actionable meeting notes.

Maintain the highest level of confidentiality and discretion in handling sensitive information.

Your Experience

Qualifications

3+ years of experience in an Executive Assistant or similar administrative role, ideally in a startup or dynamic environment.

Bachelor’s degree or equivalent experience preferred.

Excellent written and verbal communication skills, with meticulous attention to detail.

Strong interpersonal skills with the ability to collaborate effectively with diverse stakeholders.

Skills

Outstanding organizational and time-management capabilities, with the ability to balance multiple priorities.

Proactive and resourceful problem-solver who anticipates needs and takes initiative.

Tech-savvy, with proficiency in tools like Google Workspace, Slack, and project management software.

Ability to thrive in a fast-moving environment and adapt quickly to shifting priorities.

Traits

Above all else, a consistently positive attitude and a willingness to do whatever it takes to enable leadership to focus on advancing company objectives.

Successful candidates will be team players who understand the importance of balancing openness with thoughtfully protecting the CEO’s time to ensure their effectiveness.

Consistent bias for action, communication, and interpersonal savvy

Self-motivated and able to solve problems independently

Working at Sanctuary AI

Sanctuary AI is an equal opportunity employer; employment with Sanctuary AI is governed based on skills, competence, and qualifications and will not be influenced in any way by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. In 2023, Sanctuary AI moved into a state-of-the-art office facility and has been recognized by LinkedIn as a Top Startup company.

Compensation and Benefits

Sanctuary offers a market-leading compensation package that includes competitive salaries, equity stakes, and a full suite of benefits for permanent employees, encompassing health coverage, paid time off, cutting-edge work facilities, and worksite flexibility by role. Our commitment to fairness ensures that our total compensation consistently surpasses market standards.

About Sanctuary AI

Founded in 2018, Sanctuary builds humanoid robots and a novel control system for them that integrates symbolic logic and reasoning with data-driven robot foundation models. We use our robots to collect vision, audio, touch, and proprioception data from the perspective of the robot while they perform real-world work tasks. We use that data to train multimodal robot foundation models. Because our systems are vertically integrated, we can design, deploy, and refine at scale. Our mission is to create the world's first human-like intelligence in general-purpose robots.

Recruiting and Employment Agency Notice:

Recruitment and hiring is conducted internally by Sanctuary AI. We are not seeking or soliciting any new agency partnerships or agreements at this time. Any employment agency or professional recruiter (“Agency”) that provides an unsolicited resume(s) or otherwise presents a prospective job candidate through the Sanctuary AI career site or directly to any Sanctuary AI employee, irrevocably grants to Sanctuary AI the unrestricted right to engage, hire, or contract with that candidate at Sanctuary AI's sole discretion without any compensation to the Agency. We appreciate your interest in working together, and should the need arise our Talent Acquisition team will contact any external firms directly.

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Executive Assistant to the CEO

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